Executive Assistant & Business Coordinator

Overview

Mecanum Auto Spare Parts & Components Trading L.L.C. is a Dubai-based specialist supplier of OEM and quality aftermarket parts for American vehicles, serving workshops, fleet operators, and retail customers across the UAE. We are seeking an Executive Assistant & Business Coordinator to work directly with senior management. The successful candidate will manage business communications in English and Arabic, coordinate matters with customers, suppliers, and institutions through to completion, and contribute to the company's growth initiatives. This position carries significant trust and autonomy, and is suited to a discreet, highly organised professional accustomed to representing management at a high standard.

Responsibilities

• —Manage business communications on behalf of senior management across telephone, WhatsApp, and email, in English and Arabic.
• —Coordinate with customers, suppliers, banks, and government entities, following each matter through to resolution and reporting progress to management.
• —Prepare quotations, proposals, correspondence, and management reports; maintain organised records and documentation.
• —Plan and coordinate meetings and appointments, prepare supporting materials, and track agreed actions to completion.
• —Support business development: conduct market and prospect research, maintain the contacts pipeline, and follow up on leads and pending agreements.
• —Undertake business errands as required, including document submissions and visits to clients or authorities.
• —Handle confidential matters and ad-hoc assignments with professionalism and sound judgement.

Qualifications

• —Minimum 3 years' experience as an executive assistant, business coordinator, office manager, or comparable role supporting senior management.
• —Full professional fluency in English and Arabic, written and spoken.
• —Valid UAE driving licence.
• —Demonstrated reliability and discretion in handling sensitive commercial information.
• —Excellent organisational skills and consistent follow-through on assigned matters.
• —Proficiency in MS Office or Google Workspace, WhatsApp Business, and spreadsheets.
• —Based in Dubai or able to commute daily.

Preferred Skills

• —Experience in automotive, spare parts, trading, or another fast-moving SME environment.
• —Familiarity with UAE business processes (trade licence renewals, visas, banking, customs paperwork).
• —Basic bookkeeping or invoicing experience.
• —Experience preparing social media or marketing material is a plus.